Parallel Assistant

Administration & Executive Assistance

• Email management/prioritising/ weeding out spam and junk mail
• Calendar management – scheduling and appointment setting
• Client communication – emails and telephone calls
• Travel management
• Visa / travel coordination
• Cloud filing coordination, maintenance and management
• HR and recruitment support
• Customer service and support
• Business event management
• Creating processes, standing operating procedures and manuals
• Document creation, formatting and proofing
• Word processing, spreadsheets, pivot tables, charts, graphs, flowcharts, organisation charts and presentations
• High level working knowledge of Microsoft Office Suite, including MS Word, MS Excel, MS PowerPoint and MS Visio
• Data entry
• Online meeting / webinar set up and coordination
• Product launches
• Create and maintain registers and contact databases
• Invoicing, raising purchase orders and quotations

Business Documents

• Correspondence
• Emails
• Newsletters
• Board Papers
• Agendas
• Policies and procedures
• Proofreading, formatting and editing
• Reports
• Spreadsheets
• Presentations

Personal Concierge

• Arranging personal travel and accommodation
• Visas and travel documentation
• Booking personal appointments
• Arranging household service providers
• Car servicing
• Frequent flyer reconciliation
• Buying and sending gifts
• Arranging personal events / functions